ICMS Snapshot Updates
This is a historical log of updates and enhancements to the ICMS Snapshot. New entries are added whenever indicators, features, or reporting elements are introduced, modified, or retired to support ICMS program operations, monitoring, and service delivery.
Update Log
Select any entry below to view full details for that update. Entries are listed in reverse chronological order.
Most Recent HMIS Assessment was added to Participant Level Summary
Four new indicators were added to the Service Delivery and Documentation Tracking category of the Participant Level Summary tab.
The additional indicators include:
- Most Recent HMIS Universal Data Elements Assessment – Indicates the most recent date an HMIS Universal Data Elements assessment was completed in CHAMP. This assessment includes core participant information required for HMIS reporting, such as demographics, housing history, and project enrollment details, and serves as the foundation for system-level reporting and analysis.
- Most Recent HMIS DV Assessment – Indicates the most recent date a Domestic Violence (DV) assessment was completed in CHAMP. This assessment captures whether a participant is experiencing or has experienced domestic violence, supporting appropriate service coordination, safety planning, and system-level understanding of needs among survivors.
- Most Recent HMIS Financial Assessment – Indicates the most recent date a Financial assessment was completed in CHAMP. This assessment includes information on income and non-cash benefits, supporting evaluation of financial stability, access to resources, and changes in income over time.
- Most Recent HMIS Barriers Assessment – Indicates the most recent date a Barriers assessment was completed in CHAMP. This assessment captures participant-reported conditions that may impact housing stability and service needs, such as chronic health conditions, mental health, substance use, disabilities, and HIV/AIDS status.
The Vacant Slots tab was added to the ICMS Snapshot.
The Vacant Slots tab provides a list of all ICMS slots that are active but currently vacant (not occupied by an active ICMS enrollment). Each row represents a unique vacant slot and includes details such as the associated ICMS project, activation date, whether the slot is a turnover or was never filled, length of vacancy, and the last CHAMP ID associated with the slot. This information can be used to reconcile enrollment discrepancies, identify where new housing matches may be needed, and flag slots that may need to be closed due to lack of an available housing match.
Four new indicators were added to the Service Delivery and Documentation Tracking category across the Provider Level, Building Level, Scattered Site Level, and Case Manager Level Summary tabs.
The additional indicators include:
- Demographic Profile Updated Within the Past Year – Displayed as a percentage. Represents the proportion of active cases with a Demographic Profile update within the past year.
- Household Composition Profile Updated Within the Past Year – Displayed as a percentage. Represents the proportion of active cases with a Household Composition Profile update within the past year.
- Medical Profile Updated Within the Past Year – Displayed as a percentage. Represents the proportion of active cases with a Medical Profile update within the past year.
- Legal Profile Updated Within the Past Year – Displayed as a percentage. Represents the proportion of active cases with a Legal Profile update within the past year.
Two new indicators were added to the Service Delivery and Documentation Tracking category in the Participant Level Summary tab.
The additional indicators added include:
- Most Recent Medical Profile Update – Indicates the most recent occurrence of the “Save” button being clicked on the Medical Profile page in an ICMS participant’s CHAMP profile (includes self-reported physical and behavioral health information, mobility and accessibility needs, medical and mental health conditions, and ADLs/IADLs). Clicking the “Save” button represents the case manager’s attestation that the participant’s Medical Profile information has been reviewed, updated as needed, and confirmed.
- Most Recent Legal Profile Update – Indicates the most recent occurrence of the “Save” button being clicked on the Legal Profile page in an ICMS participant’s CHAMP profile (includes self-reported conviction history and other legal challenges). Clicking the “Save” button represents the case manager’s attestation that the participant’s Legal Profile information has been reviewed, updated as needed, and confirmed.
It is expected that each of these profile sections is reviewed and updated or confirmed at least once annually, and whenever significant changes occur that should be reflected in the participant’s CHAMP record. If the most recent save action occurred more than one year ago, or reflects only the initial creation of a skeleton participant profile to initiate enrollment, the cell will be highlighted in salmon to indicate that an update review is needed.
A new indicator was added to the Current Resources and Statuses category in the Participant Level Summary tab.
The additional indicator added includes:
- Universal Housing Application (UHA) Status – Indicates the most recent Universal Housing Application (UHA) status on record for the participant, when applicable. For participants who are not yet permanently housed, or who are permanently housed and have a subsidy exchange or relocation request in process, this indicator provides a brief summary of the most recent UHA step completed. This information can be used to determine whether further review is needed in the UHA Log and to support targeted housing navigation efforts.
The UHA Log tab was added to the ICMS Snapshot.
This tab provides a list of all Universal Housing Applications (UHAs) on record for active ICMS participants. Each row represents a unique UHA. For each UHA, the tab includes housing resource details, as well as statuses, dates, and notes for each step in the UHA process. The UHA Point of Contact (POC) on record is also included. This information can be used to support targeted housing navigation efforts and timely follow-up on outstanding UHA steps.
A new indicator was added to the Service Delivery and Documentation Tracking category in the Participant Level Summary tab.
Most Recent Household Composition Profile Update – Indicates the most recent occurrence of the “Save” button being clicked on the Household Composition page in an ICMS participant’s CHAMP profile (includes household type, household members, and their relationship to the head of household). Clicking the “Save” button represents the case manager’s attestation that the participant’s household composition information has been reviewed, updated as needed, and confirmed.
It is expected that this information is reviewed and updated or confirmed at least once annually, and whenever significant changes occur that should be reflected in the participant’s CHAMP record. If the most recent save action occurred more than one year ago, or reflects only the initial creation of a skeleton participant profile to initiate enrollment, the cell will be highlighted in salmon to indicate that an update review is needed.
New INDICATOR
A new indicator was added to the Service Delivery and Documentation category in the Participant Level Summary tab.
Most Recent Demographic Profile Update – Indicates the most recent occurrence of the “Save” button being clicked on the Client Demographics page in an ICMS participant’s CHAMP profile. Clicking the “Save” button represents the case manager’s attestation that the participant’s demographic information has been reviewed and confirmed.
It is expected that this information is reviewed and updated or confirmed at least once annually, and whenever significant changes occur that should be reflected in the participant’s CHAMP record. If the most recent “Save” action occurred more than one year ago, the cell will be highlighted in salmon.
New Feature
The Trainings Log tab was added to the ICMS Snapshot.
This tab provides a list of all ICMS trainings completed by each active case manager assigned under a provider’s ICMS contract. It displays the name of each training completed and the associated completion date, helping providers monitor training participation and ensure staff remain up to date on ICMS program guidance.
New Indicator
A new indicator was added to the Program Enrollment and Billing Information category in the Participant Level Summary tab.
The additional indicator added includes:
TLS? — Indicates whether the ICMS participant is currently associated with a Time-Limited Subsidy (TLS) enrollment based on available data. Possible values include:
- Blank — No active TLS enrollment is detected
- Yes — Not Matched to PSH — Participant is enrolled in TLS but not matched to a permanent supportive housing (PSH) opportunity
- Yes — Matched to PSH — Participant is enrolled in TLS and has been matched to a PSH opportunity
- Yes — Exchanged to PSH — Participant has transitioned from TLS to a PSH opportunity
New Feature
The Scattered Site Level Summary tab was added to the ICMS Snapshot.
This tab provides a summary view of all scattered site ICMS slots active under a provider’s contract. It displays aggregated metrics related to program enrollment and billing, staffing, service delivery and documentation, participant resources and statuses, and care team coverage. The information in this tab can be used to support program oversight and care coordination for scattered site ICMS operations.
New Features
Three new summary tabs were added to the ICMS Snapshot to provide additional visibility into ICMS program operations and service delivery across different levels of a provider’s ICMS operation.
Provider Level Summary
The Provider Level Summary tab provides a summary view of all ICMS slots active under a provider’s contract. It displays aggregated metrics related to program enrollment and billing, staffing, service delivery and documentation, participant resources and statuses, and care team coverage.
Case Manager Level Summary
The Case Manager Level Summary tab provides a summary view of ICMS program activity across each case manager assigned under a provider’s ICMS contract. It displays aggregated metrics related to program enrollment and billing, service delivery and documentation, participant resources and statuses, and care team coverage for each caseload.
Building Level Summary
The Building Level Summary tab provides a summary view of all ICMS slots associated with each building where a provider delivers site-based (project-based) ICMS. It displays aggregated metrics related to program enrollment and billing, service delivery and documentation, participant resources and statuses, and care team coverage across each building.
New Indicators
A new indicator was added to the Care Team category in the Participant Level Summary tab.
Caregiver — Indicates whether the ICMS participant is actively enrolled in a caregiving program. This is intended to eventually reference both IHSS and IHCG enrollment records, but currently only references IHCG enrollment records due to information access limitations. If the cell is blank, it indicates that either the participant is not actively enrolled in caregiving, or enrollment information is not being detected in available records, or there is not adequate sharing consent in CHAMP to share this information out. If there is adequate sharing consent in CHAMP and the participant is actively enrolled in a caregiving program according to available records, the cell will display the caregiving program information.
A new indicator was added to the Alerts category in the Participant Level Summary tab.
Health Care Action Step Needed? — Indicates whether the ICMS participant is in need of a high priority health care action step from ICMS based on currently available information. If the cell is blank, it indicates that either the participant is not necessarily in immediate need of a high priority health care action step from ICMS according to available records, or there is not adequate sharing consent in CHAMP to share this information out. If there is adequate sharing consent in CHAMP and the participant is in immediate need of a high priority health care action step from ICMS, the specific action step needed will be displayed. There is currently only one possible health care action step being displayed for this data point: “TOC Visit Needed.” The cell will display TOC Visit Needed if there is a record of an emergency department or inpatient visit within the past two weeks, but no “ICMS TOC Visit” Service recorded in CHAMP. The data cell also contains a clickable link to the Transitions of Care landing page within the ICMS Information Center to provide the most currently available guidance on this area of ICMS.
New Indicators
Three new indicators were added to the Identity and Location Information category in the Participant Level Summary tab:
- Household Size — The current number of unique household members listed in the Household Composition section of an ICMS participant’s CHAMP profile.
- Dependents — The current number of unique household members listed in the Household Composition section of an ICMS participant’s CHAMP profile who have a “Dependent” relationship to the head of the household. Dependent household members may or may not be minors (under age 18).
- Minors — The current number of unique household members listed in the Household Composition section of an ICMS participant’s CHAMP profile who have a birth date less than 18 years ago. Minors in the household may or may not be dependents of the head of the household.
Five new indicators were added to the Current Resources and Statuses category in the Participant Level Summary tab:
- Geographic Preference(s) for Housing — Lists the most recent update of the geographic preference(s) selected in the Housing Preferences section of an ICMS participant’s CHAMP profile. Used to help inform housing matches and housing navigation support for participants who are not yet permanently housed. If the most recent update was more than one year ago, it is considered expired and will display as blank.
- Mobility/Accessibility Needs — Lists the most recent update of the accessibility/mobility needs selected in the Medical Profile section of an ICMS participant’s CHAMP profile. Used to help inform housing match eligibility and housing navigation support. If the most recent update was more than one year ago, it is considered expired and will display as blank. If universal information sharing consent is missing (including expired), declined, or revoked, this data point will display as “Consent Needed.”
- Disabilities — Lists the most recent update of the disabilities selected in the Physical Health Information subcomponent of the Medical Profile section of an ICMS participant’s CHAMP profile. Used to help inform housing match eligibility and housing navigation support. If the most recent update was more than one year ago, it is considered expired and will display as blank. If universal information sharing consent is missing (including expired), declined, or revoked, this data point will display as “Consent Needed.”
- Living with HIV/AIDS? — Displays a “Yes” if HIV/AIDS is listed as a health condition in the Health Conditions section of an ICMS participant’s CHAMP profile. Used to help inform housing match eligibility. If universal information sharing consent is missing (including expired), declined, or revoked, this data point will display as “Consent Needed.”
- Prior Criminal Justice System Involvement? — Displays whether (“Yes” or “No”) history of a “legal issue” has been listed in the Legal Profile section of an ICMS participant’s CHAMP profile. Used to help inform housing match eligibility. If a participant’s Legal Profile was never updated since profile creation, it will display as blank. If universal information sharing consent is missing (including expired), declined, or revoked, this data point will display as “Consent Needed.”
Updates and New Indicators
The Temporary Indicators category in the Participant Level Summary was renamed to Alerts.
The CHAMP ID data point in the Participant Level Summary tab was moved to become the first column, and this column is now frozen for easier participant reference while scrolling horizontally in this tab.
Six demographic indicators were added to the Identity and Location Information category in the Participant Level Summary tab:
- Date of Birth
- Citizenship Status
- U.S. Veteran?
- Primary Language
- Gender
- Race and Ethnicity
If any of these indicators are either missing or logged as “Data Not Collected” in CHAMP, the cell will highlight salmon, indicating this demographic information is outstanding in CHAMP.
New Indicator
Most Recent Health Care Accompaniment was added as a new indicator in the Service Delivery and Documentation Tracking category of the Participant Level Summary tab. This represents the most recent occurrence of an accompaniment to a health care appointment with the participant by the assigned ICMS Provider. This is determined by referencing service dates for all Services recorded as “Accompaniment – Health Care.” This check can only go back up to one year. If the most recent health care accompaniment was recorded over one year ago, or if there has never been a health care accompaniment Service recorded by the assigned ICMS Provider, this field will display as blank. If there has been a health care accompaniment Service recorded by the assigned ICMS Provider within the past year, the date of the accompaniment will be displayed.
Update
The Open House Visit Recommended for this Unhoused TBV Holder? column in the Participant Level Summary of the ICMS Snapshot has been retitled to Housing Navigation Action Step Needed?
An indicator link that states Attend Open House will still appear in this column, as before, for participants who are identified in CHAMP as searching for housing and eligible for the linked housing opportunity.
An additional indicator link that states Submit FHSP Application has been added. This link will appear for participants who are identified in CHAMP as unhoused and matched to an FHSP subsidy, but there is no record of an FHSP application submitted. ICMS Providers are expected to submit FHSP subsidy applications to Brilliant Corners within 14 days after match for project-based vouchers (PBVs), or within 21 days after match for tenant-based vouchers (TBVs). Failure to submit an FHSP application within these timeframes may result in the participant being exited from ICMS by HFH staff to ensure timely voucher utilization.
Updates
The Universal Sharing Consent Status data point still indicates the most current information sharing consent status on record in CHAMP, including: Full SUD/MH Data Sharing Provided, Limited SUD/MH Data Sharing Provided – No MH Info, Limited SUD/MH Data Sharing Provided – No SUD Info, Limited SUD/MH Data Sharing Provided – No MH or SUD Info, Revoked, and Declined.
However, flagging logic was updated to better align with ICMS program policies and to incorporate results from manual consent document reviews. Additional Universal Sharing Consent Statuses that may be displayed include:
- Expiring — If the sharing consent status is ‘Full’ or ‘Limited’ but will expire within the next 60 days.
- Error(s) in Uploaded Document — After HFH’s manual review of the uploaded document, possible errors identified include one or more of the following: boxes not checked to match consent status selected, CID not written on document, DOB missing, initials missing, old consent form, signature missing, signature date missing, poor image quality of scanned document.
- Status Not Matching Document — While rare, some consent statuses are marked as ‘Limited’, but the scanned document indicates a ‘Full’ consent status should be assigned.
- Blank — Indicates there is either no consent status on record, or a previously ‘Full’ or ‘Limited’ consent has expired, or a Revoked or Declined consent status is more than 6 months old. A Declined or Revoked status will only remain valid for 6 months, as HFH expects ICMS providers to revisit this discussion with a participant every 6 months.
The Notification of Privacy Practices on Record? data point still indicates whether the Notice of Privacy Practices was provided to the participant (“Yes”), or if the participant Declined, according to CHAMP record. Flagging logic was also updated. Additional statuses that may be displayed include:
- Error(s) in Uploaded Document — After HFH’s manual review of the uploaded document, possible errors include one or more of the following: signature missing, signature date missing, poor image quality of scanned document.
- Blank — Indicates there is either no notification of privacy practices acknowledgement on record, or a Declined status is more than 6 months old. A Declined status will only remain valid for 6 months, as HFH expects ICMS providers to revisit this discussion with a participant every 6 months.
The DMH Mental Health Services Provider data point indicates whether the ICMS participant is actively enrolled in mental health services under DMH. If the cell is blank, it indicates that either the participant is not actively enrolled in mental health services under DMH, or there is not adequate sharing consent in CHAMP to share this information. If there is adequate sharing consent in CHAMP and the participant is actively enrolled in mental health services under DMH, the cell will display the DMH program name and the name of the assigned provider.
New Features
Emergency Room or Inpatient Visit Within Past 2 Weeks? — Indicates a “Yes” if at the time the ICMS Snapshot is generated, the ICMS participant entered or discharged from an emergency room and/or inpatient hospital facility in LA County within the past two weeks.
Emergency Room Visits Within Past 6 Months — Provides a tally of the number of encounters the ICMS participant had with an emergency room facility in LA County within the past 6 months.
Inpatient Visits Within Past 6 Months — Provides a tally of the number of encounters the ICMS participant had with an inpatient hospital facility in LA County within the past 6 months.
Hospitalization Log — A list of all emergency room and inpatient hospital encounters for ICMS participants who have had one of these types of encounters within the past two weeks. Data points included in this log are encounter type, encounter start date, encounter discharge date, and encounter location. A blank discharge date for an inpatient hospital encounter may indicate that the participant is still receiving care at that facility.
Disclaimer: All emergency room and inpatient hospital encounter data shared in this file may be limited or incomplete. Emergency room and inpatient hospital data, when available, are only shared in the ICMS Snapshot when full information sharing consent and a signed notification of DHS Privacy Practices are present in the participant’s CHAMP profile.
Temporary Feature — Still Active
The snapshot temporarily includes a new column at the end of Client Level Summary titled Open House Visit Recommended for this Unhoused TBV Holder? A link that states “Attend Open House” will appear in this column for participants who are identified as eligible, according to CHAMP data.
By following the “Attend Open House” link, you can access key details about a building with almost 200 available housing units that needs to be filled by the end of February. (Please note, upon clicking this link for the first time, a warning message may appear; however, it is safe to ignore this warning.)
This update ensures that participants who qualify for a space in this building, if they have a housing voucher in hand, can be promptly identified and directed to this opportunity.
Open House Details
Hosted by LAHSA, light refreshments available during scheduled sessions. Providers and voucher holders are encouraged to attend.
Address: 1411 S. Flower St., Los Angeles CA, 90015, SPA 4
Dates and Times:
- Tuesdays 10AM – 2PM: 2/11/25, 2/18/25, 2/25/25
- Thursdays 10AM – 2PM: 2/6/25, 2/13/25, 2/20/25, 2/27/25
For questions regarding the open house or leasing information, contact LAHSA at: housinglocation@lahsa.org
Temporary Feature — Concluded February 3, 2025
An additional temporary update added information about evacuations and warnings for the Hughes Fire to the existing information for other fires found in Located in Area Immediately Impacted by Wildfires, which cross-referenced client location in CHAMP with areas in close proximity to the wildfires, allowing case managers a way to quickly identify participants potentially at risk of mandatory evacuation and/or danger.
If a participant’s location in CHAMP was within proximity to the wildfires, the status of this field indicated “Yes-Check WatchDuty.Org.” Further information could be found at watchduty.org.
Temporary Feature — Concluded February 3, 2025
A temporary update included an additional column at the end of Client Level Summary, titled Located in Area Immediately Impacted by Wildfires, which cross-referenced client location in CHAMP with areas in close proximity to the wildfires, allowing case managers a way to quickly identify participants potentially at risk of mandatory evacuation and/or danger.
If a participant’s location in CHAMP was within proximity to the wildfires, the status of this field indicated “Yes-Check WatchDuty.Org.” Further information could be found at watchduty.org.
New Indicator
The Brilliant Corners Housing Coordinator indicator highlights which active ICMS participants in your CHAMP roster also have an active enrollment in HFH’s Property-Related Tenant Services (PRTS). Brilliant Corners (BC) housing coordinators provide PRTS.
- When this data cell is blank, it indicates the ICMS participant is not enrolled in PRTS with HFH.
- If an ICMS participant is enrolled in PRTS and there is a BC housing coordinator assigned, the data cell lists the BC housing coordinator’s name and email address.
- If an ICMS participant is enrolled in PRTS but there is not a BC housing coordinator assigned yet, “Awaiting Assignment” is displayed in the data cell.
Update
The Staying in DHS Interim Housing? data point has been updated. Previously, it would indicate a “Yes” if at the time the ICMS Snapshot was generated, the ICMS participant was actively checked in to a DHS interim housing project. A blank cell indicated the ICMS participant was not actively checked in to a DHS interim housing project.
With the new update, a blank cell still indicates the participant is not actively checked in to a DHS interim housing project. However, now when a participant is actively checked in to a DHS interim housing project, instead of a “Yes,” the ICMS Snapshot displays the name of the interim housing provider and the facility.
New Feature
The Exit Log is a list of all ICMS program exits that were completed throughout the month of service. Each row represents a unique ICMS enrollment that was ended as part of a program exit, and includes information on which participant was exited, which particular slot was vacated, the check-in and check-out date from the slot, and available information on the reason for the ICMS exit.
New Indicator
The Notification of Privacy Practices on Record? indicator highlights which active ICMS enrollments in CHAMP have record of an ICMS participant receiving an overview of DHS Privacy Practices. A “Yes” indicates there is a Notification of Privacy Practices on record and that another one is not needed. “Declined” indicates that the participant declined to sign the Acknowledgement of the Notice of Privacy Practices form the last time it was reviewed with them. It is advised for ICMS practitioners to periodically check back in with participants who previously declined to acknowledge DHS Privacy Practices, in case the participant changes their mind. When this data point is blank, it indicates there is no record in CHAMP that DHS Privacy Practices have been reviewed with the ICMS participant, and it is advised that the ICMS practitioner reviews this information with the ICMS participant as soon as possible.
New Features
The Services Log tab added in the ICMS Snapshot is a point in time summary that lists all Services recorded in Case Notes within the current month of service for all currently active ICMS participants. Each row represents a unique Service that was recorded and includes information on where it was provided, when it was provided, when the record was created in CHAMP, and which CHAMP user created the record.
The Action Step Log tab added in the ICMS Snapshot is a point in time summary that contains all historical Care Plan content recorded in CHAMP (including all open and closed SMART Goals) for currently active ICMS participants. The information in the Action Step Log can be used to track case progress and service quality across your participant roster, and to improve care coordination. Each row represents a unique Action Step within the ICMS participant’s Care Plan. For each Action Step, this Log indicates the SMART Goal it was created under, all relevant information about that connected SMART Goal, the current status of the Action Step, which CHAMP user created the Action Step, and which CHAMP user most recently updated the Action Step. Action Step Log data can be filtered in many ways, but two common strategies include filtering by Case Manager to isolate Care Plan data for a particular case manager’s caseload, and by CHAMP ID to isolate these data for a particular participant.
New Indicator
The Checked in 6+ Months and Not Yet Permanently Housed? indicator highlights cases with an ICMS project check-in date from 6 or more months ago, but no data in the PH Update indicating the participant has become permanently housed yet. When this item is noted as “Yes” in the Documentation Snapshot, DHS requests the case manager reviews the participant’s case to ensure all appropriate housing navigation and move-in data are added in the PH Update. It’s important to closely monitor whether participants have been unhoused for too long after project check-in. Subsidy opportunities can expire and DHS needs to be made aware of whether a match to a new housing opportunity is needed.
New Indicators and Updates
The CalAIM CS Housing Navigation (HN) or Tenancy Sustaining Services (TSS) Verbal Opt-In Needed? indicator highlights ICMS participants for which a CalAIM HN/TSS Opt-In is missing in the CHAMP profile. When this item is flagged in the Documentation Snapshot as being needed, it is indicating that DHS requests the case manager to collect the verbal CalAIM CS Opt-In from the participant and record it in CHAMP as soon as possible. Collecting the verbal Opt-In enables DHS to utilize a participant’s Medi-Cal, when available, to help pay the ICMS provider for the support they are providing the participant within the ICMS program.
The Family Billing Rate But Dependent Household Member(s) Not Listed in Household Composition? indicator highlights ICMS enrollments which are currently assigned a family billing rate, but the Household Composition section of the participant’s CHAMP profile either only has one household member listed and/or none of the household members is labelled as a “Dependent.” For all ICMS enrollments with a family billing rate, it is required that the Household Composition section of the ICMS participant’s CHAMP profile lists all household members, and that the dependent(s) are labelled accordingly. ICMS enrollments with a family billing rate that are missing the required household composition information for 30 or more days will be redesignated to a single adult billing rate.
The # “Eligible” Services Recorded for Last Month data point has been retired from the ICMS Documentation Snapshot report template. This tracking point was removed because services recorded by your agency last month are now available for review in the ICMS Program Summary Report that is issued to each agency after the close of each month of service. Service tallying within the weekly ICMS Documentation Snapshot will now only indicate # “Eligible” Services Recorded for This Month.
New Indicator
Staying in DHS Interim Housing? is a new data point to help identify which participants in your roster are currently staying in a DHS Interim Housing facility. This information should be used to guide updates in the Care Plan that help promote further collaboration between you and the Interim Housing facility, and to enhance permanent housing navigation coordination.
Update
The Medi-Cal Status indicator has been enhanced. This data point is still based on Medi-Cal data received once per month. Information on a participant’s Medi-Cal coverage status can only be shared if there is a limited or full sharing Universal Consent on file. If there is not adequate Universal Consent on file, the status will be displayed as “Consent Needed.” When there is adequate Universal Consent on file, possible statuses include:
- Active — The participant currently has active Medi-Cal coverage that is not expiring soon.
- Expiring Soon — The participant’s Medi-Cal coverage is currently Active but at risk of expiration within the next 60 days. Updating the Care Plan to focus on immediate Medi-Cal renewal is recommended.
- Investigate — There is not yet clear enough information to indicate the participant’s Medi-Cal coverage status. Updating the Care Plan to investigate coverage status and take appropriate action is recommended.
- Inactive — The participant does not currently have active Medi-Cal coverage. Updating the Care Plan to investigate health insurance coverage and help the participant reestablish Medi-Cal as soon as possible is recommended if they do not have an alternative active insurance plan.
New Indicator
Main Income Source (Amount) displays the participant’s highest paying income source. If this data point is blank in the Snapshot, it indicates either no income data has ever been logged in the participant’s financial profile, or it has been over one year since the last income confirmation in CHAMP. Please ensure this information is correct.
New Indicator
Medi-Cal Status is based on State Medi-Cal data received once per month. Information on a participant’s Medi-Cal coverage status can only be shared if there is limited or full sharing consent on file. An “Inactive” coverage status indicates a high likelihood the participant needs support re-establishing their Medi-Cal.